The Volunteer Process – SkilledUp Life

We recommend that all our Customers onboard an HR Volunteer first, who could effectively reduce the Tech CEO’s time spent on building a strong Volunteer team.

Let’s take a look at the stages of sourcing a Volunteer from SkilledUp Life:

• Understanding the number of Volunteers needed and their roles [Document 1].
• Publish the Opportunities on SkilledUp Life using the recommended template [Document 2].
• Search and approach Volunteers that meet the role requirements immediately after publishing.
• Once applied and the notifications are received, review Volunteer profiles quickly.
• Reject from the Dashboard those who do not meet your minimum requirements.
• Send the Pre-Qualification Questionnaire to those who meet the minimum requirements using the template email [Document 3].
• If the responses are unsatisfactory, reject them from the Dashboard.
• If the responses are satisfactory, arrange interview with the respective team members [Document 4].
• Arrange and send the Volunteer Agreement for signing by the Volunteer and the CEO [Document 5].
• Once Signed, start the onboarding process.
• Arrange welcoming meeting and make the necessary introductions to team members, including granting access to software tools.
• Arrange any training needed.
• Organise the Volunteer to submit daily reports.
• Conduct initial survey to capture the expectations of the Volunteer.
• Conduct survey half way through the 3 month term to identify areas for improvement.
• Conduct survey at the end of the term to capture feedback.
• Deal with any issues raised during the term.
• Ensure succession planning 1 month before the term ends.
• Organise the offboarding process including preparing the necessary testimonials and letter of recommendation.
• Make sure you withdraw access from software tools and take over any documentation prepared.

HR Volunteer Training II - Unlocking Volunteers on SkilledUp Life - YouTube

HR Volunteer Training II - Unlocking Volunteers on SkilledUp Life

To help with this, we have now released the HR Tool Kit Part 1 which includes:

• Document 1 – Organisational Volunteer Needs Capture.
• Document 2 – Opportunity Template.
• Document 3 – Pre-Qualification Questionnaire.
• Document 4 – Interviewing Guidelines.
• Document 5 – Volunteer Agreement and Guidelines.

This is just the start of sharing what works for us. Do get in touch when you are ready to work with us.

Manoj Ranaweera

SkilledUp Life

Manoj has been building tech startups and related ventures since 2004 (22 yrs). He founded SkilledUp Life to address his own problem and we continue to be the most demanding customer of our own product.